What is the best AI transcription software in 2026?
The right tool to turn audio and video into text, at the right price per hour.
Interviews, lectures, podcasts, depositions, research calls: typing them up by hand takes three to four times the length of the recording. AI transcription does it in minutes. It recognizes speech, labels who is talking (speaker diarization), timestamps the text and exports it to Word, PDF or captions.
The short answer. TurboScribe is the best pick for volume: no monthly cap for $10 a month billed yearly. ElevenLabs Scribe is the engine to plug into your own apps and automations, at $0.20 an hour via API. Notta gives 30 hours a month for $8.17 a month billed yearly. Otter stays the default for live meetings. Rev is the one to pick if you sometimes need a human-verified transcript, Sonix suits occasional pay-as-you-go use, and Descript is for podcasters who edit by text.
What most "best of" lists skip: many are written by a vendor that ranks itself first. We compared every plan on the same basis, the cost of one transcribed hour at 10 hours a month, and kept annual and monthly prices apart.
The ranking is editorial: a sponsored spot is always labeled on its card, and no affiliate link changes a score.
The best AI transcription tool for your job
No cap, $10/month billed yearly
Best for developers$0.20 per hour via API
Best for mid volume1,800 minutes for $8.17/month yearly
Best for live meetings300 free monthly minutes
Best AI + humanHuman-verified transcripts on the same account
Best pay-as-you-go$10 per hour, no plan
Best for podcast editingDelete text, the audio follows
7 AI transcription tools compared
This ranking is for people who transcribe recordings: journalists, researchers, students, podcasters, lawyers, UX researchers. If you mostly need live notes from Zoom calls, see our ranking of AI meeting note takers. Cost is shown for 10 hours of audio a month.
| Best for | Cost for 10 hrs/month | Free plan | Team size | Visit | ||||
|---|---|---|---|---|---|---|---|---|
| 1 | TurboScribe | Best for volume | $10 (Unlimited, yearly) | 4.4/5 | Free, then $10/mo | ✓ | Heavy users, journalists, researchers | Visit → |
| 2 | ElevenLabs Scribe | Best for developers | $2 (API, usage) | 4.2/5 | $0.20/hour | ✓ | Developers, internal tools | Visit → |
| 3 | Notta | Best for mid volume | $8.17 (Pro, 30 hrs, yearly) | 4.1/5 | Free, then $8.17/mo | ✓ | Freelancers, students | Visit → |
| 4 | Otter | Best for live meetings | $8.33 (Pro, yearly, 10 imports) | 4.0/5 | Free, then $8.33/user/mo | ✓ | Teams on Zoom, Meet, Teams | Visit → |
| 5 | Rev | Best AI + human | $25.49 (Essentials, yearly) | 3.9/5 | Free, then $25.49/seat/mo | ✓ | Legal, research, media teams | Visit → |
| 6 | Sonix | Best pay-as-you-go | $50 (Advanced, 20 hrs, monthly) | 3.8/5 | $10/hour | — | Occasional use | Visit → |
| 7 | Descript | Best for podcast editing | $16 (Hobbyist, yearly) | 3.4/5 | Free, then $16/mo | ✓ | Podcasters, video creators | Visit → |
Scores on five weighted criteria, detailed in our method. Prices read in 2026 on each vendor's pricing page, in USD; "yearly" means a monthly price paid upfront for the year.
Is your tool missing from this page? Email us: hello@hackceleration.com
Languages, speakers and exports by tool
Language counts are the vendors' own. Check yours is on the list before you pay, and check the export you need: Word for a report, SRT or VTT for captions.
| Languages | Speakers and exports | |
|---|---|---|
| TurboScribe | 98+ | Speaker recognition as an upload option; DOCX, PDF, TXT, SRT, VTT |
| ElevenLabs Scribe | 99 | Speaker labels, word-level timestamps; plain text, JSON, HTML, SRT, VTT |
| Notta | 58 | Speaker identification; transcript export on Pro |
| Otter | 6 (English, Spanish, French, German, Japanese, Chinese) | MP3, TXT, PDF, DOCX, SRT; bulk export |
| Rev | English (free), English and Spanish (Essentials) | Word or PDF from the document editor (beta) |
| Sonix | 54+ | Speaker identification; 18+ formats including DOCX, PDF, SRT, VTT |
| Descript | 25 | Edit audio by editing text; translation into 30+ languages |
Read on each vendor's pricing, feature or help pages in 2026.
How we compared and scored
A transcript is only as good as its text. Accuracy and language support weigh 30%: names, numbers, punctuation, accents, and how many languages the engine handles. Price weighs 25%, but not the sticker price. We use the cost of one transcribed hour at 10 hours a month, because that is where tools split apart: $10 a month on TurboScribe's annual plan, $50 on Sonix's Advanced plan billed monthly, five times more.
Features weigh 20%: speaker labels, timestamps, Word, PDF and SRT exports, translation, an editor that lets you fix text while listening. Privacy weighs 10%: storage, deletion, BAA or DPA. User feedback weighs 15%: we read negative reviews first, plus forum threads from reporters looking for an Otter alternative.
Two scores come from our full reviews and stay the same everywhere on the site: ElevenLabs (4.2/5) and Descript (3.4/5).
- Accuracy and languagesText quality, names, accents, number of languages.30%
- Price per transcribed hourCost of 10 hours a month, yearly vs monthly, caps and overage.25%
- Features (speakers, export, captions)Speakers, timestamps, exports, captions, translation, editor.20%
- PrivacyFile storage, deletion, BAA or DPA.10%
- User feedbackPublic reviews, repeated complaints on caps and support.15%
No affiliate link changes a score or a rank.
Transcription plans change often. Get the price changes in your inbox
TurboScribe
TurboScribe sells one paid plan, Unlimited: $10 a month billed $120 a year, or $20 month to month. The company says its systems handle at least 720 hours of audio per account per month. At 10 hours a month, you pay $1 an hour on the yearly plan.
It runs on Whisper, OpenAI's speech recognition model, and covers 98+ languages. Reviewers praise its speed and its accuracy on non-English audio. The free tier (3 files a day, 30 minutes each) is enough for light weekly use. On Unlimited, each file can run up to 10 hours and 5 GB, and you can upload 50 files at a time.
The catch: "unlimited" does not mean "all at once". A one-star review from 2026 says that after a batch upload, the account was throttled to four files a day, with no word on when the limit would lift. And accounts are personal: sharing a login is against the rules, so a team pays per person.
Privacy: TurboScribe encrypts files and transcripts at rest, and a deleted file cannot be recovered. For patient recordings, ask about a BAA before you upload.
Tip: spread a large backlog over several days rather than uploading 50 files at once, and split recordings longer than 10 hours. You are less likely to hit the throttle.
- No monthly minute cap
- 98+ languages
- Word, PDF, SRT exports
- ✓$1 per hour at 10 hours a month, yearly
- ✓Useful free tier
- ✓Fast on long files
- ✗Throttling after large batches
- ✗Personal accounts only
- ✗Few team features
The default choice once you transcribe more than a few hours a month. If you need human review or team workspaces, Rev goes further.
ElevenLabs Scribe
ElevenLabs is best known for synthetic voices, but its Scribe model handles 99 languages with speaker labels and word-level timestamps. Through the API, transcription costs $0.20 an hour with Scribe v3, $0.22 for realtime. Ten hours cost $2.
Pick it if you automate: a file lands in a folder, gets transcribed, and the text goes to your CRM or Notion through n8n, Make or Zapier. Our full ElevenLabs review scores it 4.2/5.
No code needed for a one-off file: the Speech to Text page of the app takes an upload, opens it in a WYSIWYG transcript editor, and exports plain text, SRT or VTT. The catch: the app bills in plan credits, not by the hour, so the $0.20 rate applies only to the API.
Privacy: ElevenLabs signs a BAA for HIPAA use once you contact its sales team.
Tip: pass the language code in your request rather than letting the model guess, especially on short clips.
- 99 languages
- Word-level timestamps
- Realtime model
- ✓$0.20 an hour via API
- ✓Built for automation
- ✓Free tier to try
- ✗Developer-first
- ✗Credits on the app, hours on the API
- ✗Usage billing to watch
A great deal if you can call an API: $2 for 10 hours. If you transcribe a lot by hand in the app, TurboScribe's flat plan is easier to budget.
Notta
Notta Pro costs $8.17 a month billed $97.99 yearly, or $13.49 billed monthly, for 1,800 transcription minutes a month (30 hours) and 100 AI summaries. Business is $16.67 a month billed yearly. Notta says it supports 58 languages.
It covers both jobs: uploaded files and live meeting recording, with a mobile app. For a student recording lectures and transcribing a few interviews, it is a good balance.
The catch: the free plan cuts each conversation at 3 minutes. It only lets you judge quality. And moving from annual back to monthly means canceling and subscribing again.
Privacy: Notta says it follows HIPAA guidelines and complies with GDPR. Ask its sales team for a BAA or DPA before uploading health or HR data.
Tip: start monthly for the first month, then switch to annual from Billing, which Notta lets you do without canceling.
- 1,800 minutes on Pro
- 58 languages
- Files and meetings
- ✓30 hours for $8.17 a month yearly
- ✓Mobile app
- ✓AI summaries included
- ✗Free plan capped at 3 minutes per conversation
- ✗No minute rollover
- ✗Annual to monthly needs a cancel
Strong value for mid volume: 30 hours for $8.17 a month billed yearly. For very large volumes, TurboScribe's flat plan wins.
Otter
Otter is the name every US list mentions, and for meetings it earns it. The free plan gives 300 monthly transcription minutes, with each conversation capped at 30 minutes. Pro costs $8.33 per user a month billed yearly, Business $19.99. Students and teachers with a .edu address get 20% off Pro. Pro raises the cap to 1,200 minutes a month, with up to 90 minutes per conversation. Otter transcribes six languages: English, Spanish, French, German, Japanese and Chinese.
The catch for file transcription: imports are capped. The free plan allows 3 imported files per lifetime, Pro 10 per month. Some reporters also say Otter skipped whole minutes of a recording.
Privacy: HIPAA compliance is an add-on of the Enterprise plan, and Otter deletes conversations from the trash after 30 days.
Tip: turn off auto-join for calendar events you do not want recorded, and use a file-first tool for your archive. For meeting-first tools, see our AI meeting note taker ranking.
- 300 free minutes a month
- 1,200 minutes on Pro
- 20% student discount
- ✓Strong in meetings
- ✓Low entry price
- ✓Zoom, Meet, Teams
- ✗10 file imports a month on Pro
- ✗3 lifetime imports on free
- ✗Reports of skipped minutes
Keep it for meetings. For a backlog of recordings, TurboScribe or Notta fit better.
Rev
Rev has done human transcription for years and now sells AI transcription on top. Essentials costs $25.49 per seat a month billed yearly ($305.90 a year) and includes 5,000 AI minutes per user per month. Pro, at $47.99, adds more seats and minutes. The free plan gives 45 AI minutes a month, in English only, and Essentials transcribes English and Spanish only.
Its edge: you order a human-verified transcript from the same account when a file matters, and subscribers get a discount on it: 10% on Essentials and 15% on Pro with yearly billing.
The catch: for one person who only needs AI text, $25.49 a month is steep next to TurboScribe or Notta.
Privacy: HIPAA-compliant transcription, with its safeguards for health data, sits in Rev's Enterprise tier, sold on quote.
Tip: pay yearly. Rev advertises two months free on annual billing, and the human-transcription discount goes up too.
- AI and human on one account
- 5,000 AI minutes per user
- Discount on human transcripts
- ✓Human transcripts on demand
- ✓Strong editor
- ✓Mobile dictation app
- ✗Expensive for AI only
- ✗Per-seat pricing
- ✗45 free minutes only
Best when some files must be perfect. For AI text only, TurboScribe or Notta cost a fraction.
Sonix
Sonix is built for teams that transcribe for a living, with dedicated legal and medical plans. The product is solid: 54+ languages, a clean editor, translation and many export formats.
Its edge is pay-as-you-go at $10 an hour, and a 30-minute free trial with no card. For two interviews a quarter, that is reasonable. Plans start at $25 a month for 5 hours, then $50 for 20 hours, or $275 and $550 billed yearly. Extra seats cost $25 a month and add no hours.
The catch: at 10 hours a month, Core plus 5 extra hours at $10 costs $75, so take Advanced: $50 billed monthly, or $45.83 a month on the $550 yearly plan. That is still more than TurboScribe's $10 a month billed yearly.
Privacy: Sonix signs a DPA on request and a BAA through Medical Sonix Enterprise. Files stay until you delete them, and Enterprise accounts can set retention rules that delete them automatically.
Tip: on a one-off spike, pay by the hour that month rather than subscribing to a plan you will forget to cancel.
- Pay as you go
- 54+ languages
- Built-in translation
- ✓No commitment
- ✓Clean editor
- ✓Many exports
- ✗$50 a month at 10 hours, five times TurboScribe
- ✗Seats add no hours
- ✗BAA on Enterprise only
Handy for occasional jobs. At 10 hours a month, Advanced at $50 fits; for a cheaper flat rate, TurboScribe.
Descript
Descript transcribes so you can edit: delete a sentence in the text and it disappears from the audio and video. For podcast editing, that saves real hours. Transcription covers 25 languages.
Hobbyist costs $16 a month billed yearly ($24 monthly) for 10 media hours, Creator $24 ($35) for 30 hours. The free plan gives 60 minutes a month.
Our full Descript review scores it 3.4/5: powerful, but weak on value and support. See Descript pricing in detail and Descript alternatives. Some users also report more crashes on large projects.
Privacy: a project you delete is erased from Descript's servers within 30 days.
The catch: if you only need text, you pay for an editor you will barely use.
- Edit by text
- 25 languages
- Audio and video
- ✓Saves editing time
- ✓60 free minutes
- ✓Podcast tools
- ✗Pricey for text only
- ✗Weak support
- ✗Crashes on big projects
Worth it if you edit. For text only, TurboScribe or Notta cost $10 or $8.17 a month billed yearly.
Volume, privacy, output: three questions first
Answer these before you compare features. They cut the list in half.
How many hours a month?
Count your busiest month. Under an hour, Word (with a work Microsoft 365 account) or TurboScribe's free tier is enough. From 2 to 30 hours, Notta Pro. Above that, TurboScribe's flat plan wins on price.
Is the audio sensitive?
For patient, HR or legal interviews, ask where files live, how long they stay, and whether the vendor signs a BAA or DPA. For maximum caution, run Whisper locally: the file never leaves your computer.
Text, captions or editing?
For text, pick a transcription-first tool. For captions, check SRT export, and see our subtitle generator ranking. For podcast editing, Descript or our podcast software ranking.
- Work out the price per hour at your volume
- Check whether the sticker price is billed yearly
- Run your own hardest audio, not a demo file
- Check exports (Word, SRT, PDF)
- Read the file deletion policy
Other options worth knowing
These come up in most searches. They are not ranked because they target another use or another market.
Microsoft Word: included in business Microsoft 365
IncludedWord for Microsoft 365 on Windows transcribes up to 300 minutes of uploaded audio a month, but only in business (commercial) Microsoft 365 accounts, not on Personal or Family plans. If your employer gives you one, try it before you buy anything.
- Cap
- 300 minutes a month
Riverside: a free web transcriber, with a catch
FreeRiverside is a recording studio for podcasts and video interviews, and its free web transcriber covers 100+ languages. The catch: on an uploaded file, every voice lands under one speaker, and exports are TXT or SRT only. Paid plans, from $24 a month billed yearly, include unlimited transcription of what you record in its studio.
- Free tool
- No sign-up
Happy Scribe: strong in Europe
MultilingualHappy Scribe covers 150+ languages and sells human proofreading from $2.00 a minute. Pro is $19 a month billed yearly for 7,200 minutes a year and 3 seats. It ranks higher in our French and Spanish editions, where its language coverage matters more.
- Pro
- $19/month yearly
Fireflies: a meeting bot
MeetingsFireflies shows up on most lists, but it is a meeting assistant. Some users say it added itself as a guest to their meetings. We cover it with meeting tools.
- Use
- Meetings
Trint: built for newsrooms
NewsroomsTrint targets newsroom teams with collaboration and quote-checking features. Its Pro plan, for one user, costs $79 per seat a month billed yearly ($948): unlimited transcription for day-to-day use, but archive and bulk projects are excluded. At that price it targets newsrooms more than freelancers.
- For
- Newsrooms
AssemblyAI: an API at $0.21 an hour
APIAssemblyAI sells only the engine, for developers. Its Universal-3.5 Pro model costs $0.21 an hour of pre-recorded audio and Universal-2 $0.15, billed monthly on usage with no commitment. Against ElevenLabs Scribe at $0.20, the price is close; choose on accuracy with your own files.
- Universal-3.5 Pro
- $0.21 per hour
Deepgram: an API with $200 of free credit
APIDeepgram is another speech-to-text API. Nova-3 costs $0.0043 a minute on pre-recorded audio, about $0.26 an hour on pay-as-you-go, a bit more than ElevenLabs Scribe at $0.20. Streaming costs $0.46 an hour, and a $200 free credit covers prototyping.
- Nova-3, pre-recorded
- About $0.26 per hour
Whisper and MacWhisper: local transcription
PrivacyWhisper is the OpenAI model behind several ranked tools. You can run it on your own machine for free, or use MacWhisper, a one-time purchase on Mac. Audio never leaves your computer. Our note-taking apps for researchers page covers what to do with the text next.
- Edge
- Nothing goes to a server
What makes transcription go wrong
These show up again and again in reviews and forums. None is visible on a pricing page.
Comparing a yearly price with a monthly one
PricePricing pages often open on the yearly price shown per month. TurboScribe goes from $10 to $20 month to month, Descript Hobbyist from $16 to $24, Notta Pro from $8.17 to $13.49. Sonix does the reverse: it shows monthly prices ($25, $50, $80) and sells the year at $275, $550 or $880. Compare on the same billing, and use free trials first: Sonix gives 30 minutes with no card.
- Gap
- Up to 2x
Free plans built for demos
CapsNotta's free plan cuts each conversation at 3 minutes, Otter allows 3 lifetime file imports, Rev 45 minutes a month. They let you judge quality, not do the work.
- Read
- The per-file limit
Overage billed by the hour
PriceSonix bills $10 for every hour past your plan. A busy month can double the bill. Size your plan on your peak month.
- Sonix
- $10 per extra hour
Bad audio beats the best model
QualityThe 98% and 99% accuracy claims apply to clean audio. A phone in the middle of a table with people talking over each other needs heavy fixing, whatever the tool.
- Fix
- A mic near each voice
Get more from transcription without overpaying
A few simple habits, whatever tool you pick.
Set the language yourself
QualityAuto-detection slips on short clips and strong accents. Pick the language before you start.
- Gain
- Less fixing
Add a custom vocabulary
QualitySeveral tools accept a word list: names, brands, acronyms. Ten minutes of setup saves corrections on every file.
- For
- Names and acronyms
Combine two tools
PriceRun your archive through TurboScribe's flat plan, and pay Rev only for the files that need a human-verified transcript.
- Gain
- One plan less
Use the student discount
PriceOtter gives 20% off Pro with a .edu email, which brings the annual plan to $6.67 a month.
- Otter
- 20% off Pro
Want recordings transcribed and sent to your tools automatically? Get our automation guides
Where to go next
Pages that pick up where this one stops.
Your questions on AI transcription
What is the most accurate AI transcription software?
On clean audio, the top engines are close: ElevenLabs Scribe, the Whisper-based TurboScribe and Rev all return text that needs only light fixes on names and numbers. The gap shows on hard audio (crosstalk, accents, phone recordings). The "98%" or "99%" claims on vendor sites are measured on favorable files, so run your own worst recording through two tools before you pay.
Is there a free AI transcription tool with no limits?
Yes, with a catch. Riverside's free web transcriber says you can use it "as much as you want", but it puts every voice of an uploaded file under one speaker and exports only TXT and SRT. TurboScribe's free tier gives 3 files a day, 30 minutes each, which covers a lot of light use. Otter's free plan gives 300 monthly minutes for live meetings but only 3 file imports per lifetime. If you want zero cost and full privacy, run Whisper locally on your own computer.
Can Microsoft Word transcribe audio files?
Yes, with a work account. Transcribe is available in Word for Microsoft 365 on Windows in business (commercial) Microsoft 365 accounts, not on Personal or Family plans. It accepts uploaded audio, capped at 300 minutes a month, or 30,000 minutes with a Copilot license. If your company already pays for Microsoft 365, try it before buying anything.
How much does AI transcription cost per hour?
From $0.15 to $10. ElevenLabs charges $0.20 per hour through its API, TurboScribe works out to $1 an hour at 10 hours a month on its $10 annual plan, Notta Pro gives 30 hours for $8.17 a month billed annually, Sonix charges $10 an hour pay-as-you-go, and AssemblyAI and Deepgram sell their APIs at $0.21 and about $0.26 an hour. Human transcription starts around $2 a minute, or $120 an hour.
Is AI transcription HIPAA or GDPR compliant?
It can be, but compliance depends on your contract and plan, not on a badge. For HIPAA, you need a signed BAA: Sonix signs one through Medical Sonix Enterprise, ElevenLabs through its sales team, Otter as an Enterprise add-on, and Rev covers HIPAA in its Enterprise tier. For GDPR, ask for a DPA: Sonix signs one on request, and Notta says it complies with GDPR. Then check how long files stay: Otter empties its trash after 30 days and Descript erases deleted projects within 30 days. The safest route for sensitive interviews is local transcription with Whisper, where audio never leaves your machine.
Otter vs TurboScribe: which one for transcribing files?
TurboScribe. Otter is built around live meetings and limits imported files to 10 a month on Pro. TurboScribe is built for uploaded files, with no monthly cap on its $10-a-month annual plan. Keep Otter if most of your audio is Zoom, Meet or Teams calls.
How do I turn a transcript into subtitles?
Export it as SRT or VTT. TurboScribe, Sonix, Rev and Descript all offer it. Those files carry both the text and the timing, and YouTube, Vimeo and every video editor read them directly.